Registration, Schedule Changes and Withdrawal

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A student must be officially registered for every class he/she attends. If the student’s name does not appear on the official class roll, he/she will not be awarded credit.

Students may obtain a schedule of classes on the college website. In all cases, registration becomes official when students have paid all tuition and fees.

Late Registration/Drop and Add

During the first two or three class days of the semester, students may change their schedule by adding and/or dropping courses. A student will not be allowed to add a class after the drop and add period except with the Dean of Instruction’s approval. Any schedule adjustment during this time period will result in a $25.00 administrative fee. Late registration and dates to drop/add are listed on the College’s official academic calendar.

Auditing a Course

A student may register to audit a course during regular registration and during the drop and add period. A student may not change auditing status to receive credit nor may a student registered to receive credit in a class change the status to audit. A student auditing a class is expected to follow the attendance policy.

Independent Study

In certain extenuating circumstances, the Dean of Instruction, with a recommendation from the Division Chairperson and instructor, may permit a student to take a course by independent study. Permission will be based on factors as future course availability and the student’s academic record. A student whose grade point average is below 2.0 will not be permitted to take a course by independent study. Because independent study courses must be completed without the usual assistance from instructors, a student will not be allowed to take more than one independent study course per semester. Exceptions due to extenuating circumstances, must be approved by the Dean of Instruction.

Online Learning: Online and Hybrid Classes

Students who enroll in online and hybrid classes should:

Have a computer at home or available routinely with DSL or cable Internet access;
Have strong typing skills;
Know how to upload and download files;
Be able to navigate the Internet via Firefox, Edge, Safari or Google Chrome;
Be able to spend more than five (5) hours per week online for an online course;
Understand that distance learning courses often require more intense effort than a traditional on-campus course;
Be currently enrolled or successfully completed ORI105;
Have Microsoft Office Suite and have a general knowledge about using Microsoft Word and Microsoft PowerPoint;
Be self-disciplined, willing to seek help when needed, and have strong time-management skills.

All online and hybrid courses are delivered via the Canvas interface. Students who register for online and hybrid courses will be "enrolled" in the Canvas section assigned for each course.

Instructional Methods

HyFlex (FLEX)

HyFlex courses feature highly flexible course delivery models that offer students multiple options for receiving instruction and participating in course activities. These options may include a mix of face-to-face, online, virtual, and/or videoconference activities. Available options may vary by course and by instructor and are subject to local college policy. Students should inquire about expectations for participation/attendance before registering for a hyflex course. Identity verification for students participating online may be required using the College's approved verification process.

Virtual (VIRT)

Virtual courses are delivered synchronously to extend lectures and course activities to students remotely in real time. Virtual courses are held online at specific days and times and require students to use online conferencing tools to participate in learning activities. There are no requirements for on-campus activity. Identity verification will be required using the College's approved verification process.

Hybrid Classroom (HYBCL)

Hybrid classroom courses require a combination of online and in person activities, with more than 50% of the course content requiring classroom interaction. Some elements will have specified days, times, and locations when attendance is expected. Identity verification will be required using the College's approved verification process.

Hybrid Online (HYBON)

Hybrid online courses require a combination of online and in-person activities, with more than 50% of the course content requiring online interaction. Some elements will have specified days, times, and locations when attendance is expected. Identity verification will be required using the College's approved verification process.

Online (ONL)

Online courses are delivered asynchronously. There are no required face-to-face sessions within the course and no requirements for on-campus activity. Faculty interact with students through assignments, discussion posts, email, office hours and other electronic/virtual means. Identity verification will be required using the college's approved verification process.

Videoconference (VID)

Videoconference courses meet at approved instructional site equipped for remote video instruction. The instructor and students will interact via two-way video. Students are expected to attend class in the videoconference classroom on the days and times specified in the class schedule. Identity verification will be required using the College's approved verification process.

Traditional (TRA)

Traditional courses are delivered in-person at an approved instructional location on specified days and times. Students are expected to attend all scheduled meetings in person.

Independent Study (IND)

Independent study courses involve individualized instruction to meet the academic requirements of the student's program. Independent study courses must be approved by the appropriate instructional administrator in advance.

For institutional reporting and accreditation purposes, HyFlex, Virtual, Hybrid Classroom, Hybrid Online, Online, and Videoconference are classified as Distance Education. Traditional and Independent Study are classified as Non-Distance Education.

Proctored Examination and/or Assignment

CVCC requires at least one proctored examination or assignment in each online course, weighted at a minimum of 20% of the student's overall grade. The course instructor determines which examination or assignment will be proctored. Students are not required to come to campus to meet this requirement. Proctored examinations may be completed in the CVCC Testing Center, through approved online proctoring software, or at another approved proctor or alternate certified testing center.

Students have the following options for proctored examinations and/or assignments:

Campus Testing Center - Students may schedule testing appointments online through the link located in the Canvas course. There is no charge for CVCC students,
Alternate Testing Location - Under extenuating circumstances, students may request an alternate testing location by contacting the instructor for assistance. The instructor provides a list of alternate certified testing centers to the student. Once the student identifies the preferred alternate certified testing site, the instructor completes and submits the CVCC Alternate Testing Center Request Form to the alternate certified testing center. The student schedules an appointment; there may be a fee for using an alternate testing location. It is the student's responsibility to pay any fees.
Online Proctoring Software - Students may complete proctored examinations remotely using the College's approved online proctoring software, accessed through the Canvas course. There is no charge for CVCC students.

Students must present a valid photo ID to the CVCC Testing Center staff or approved proctor at the alternate testing location for student verification. Students testing through approved online proctoring software must hold a valid photo ID up to the webcam when prompted. If the student does not present photo identification, he or she will not be allowed to take the examination and/or assignment.

Course Changes

The College reserves the right to cancel any course listed in the Schedule of Classes. If a student is in his/her last semester before graduation and a course needed for graduation is canceled, the student should consult with his/her advisor and/or the Dean of Instruction.

Class cancellations or other conditions may necessitate reassigning instructors. Students are cautioned that the listing of an instructor’s name in the Schedule of Classes is not a guarantee that the instructor will teach the course.

Drop and Withdrawal from a Course or from the College

Starting the day after drop/add period each term/semester, students may withdraw from a class (partial) or all classes (total) using the following steps.

PLEASE NOTE: Total Withdrawals for the semester cannot be processed in Self-Service Banner as CVCC does not allow students to withdraw from all courses through Self-Service Banner. Students must use the Total/Completed Withdrawal form located at cv.edu under "Student Forms" and then click on "Admissions Office Forms."

Partial Withdrawal Steps:

Meet with your instructor prior to withdrawing from a class.
Login to your PiratePortal.
Click on “Registration” under the Student Card.
Click on “Register for Classes.”
Select the term.
Click on the class that is to be dropped.
Click on “Action” and a drop down will appear.
1. Select “DW=Web Drop” to drop classes prior to the official start date of the College (You will not be charged for the course).
2. Select “WW – Web Withdraw” to drop a class after the College designated drop/add period until the end of the withdrawal period.

Total/Complete Withdrawal Steps:

Meet with your instructor prior to completing the withdrawal form.
Complete and submit the Withdrawal Dynamic Form which is located at cv.edu under "Student Forms" then click on "Admissions Office Forms."
If you have outstanding debt to the college (Library or Business Office), you will be notified via email by that office to pay the outstanding debt.

Note:

The total/complete withdrawal form will be completed by the student and then routed to the instructor(s). The form will then be routed to the Student Success Coordinator, if applicable. The student may be contacted by a Student Success Coordinator for consultation. Once the Student Success Coordinator has signed off on the withdrawal form, it will be automatically routed to the Financial Aid Office, Business Office, Library, and lastly to the Admissions Office for processing.
Final grades are determined according to the date the student withdraws from the course or the College as denoted in the College Academic Calendar.
To receive a grade of “W,” the student must withdraw by the “Last Day to Withdraw” date posted in the College Academic Calendar.

Special Populations Important Notes:

** Athletes must receive approval from the Athletic Director in order to withdraw from classes.

** Nursing and Medical Assisting students must adhere to the policies set forth by those programs.

** Scholarship students must adhere to the policies as set forth in the scholarship guidelines.

** High School Dual Enrollment students must withdraw through the Dual Enrollment Coordinator.

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